Students: Academic Planning: Resources: Policies

University College Freshman Drop Policy

(beginning academic year 2009–2010)

University College first-year students (25 credit hours or below) may not drop more than one course per semester. This policy will be enforced through advisor sign-off on drop requests. This policy does not include course adjustments made during the first week of class nor does it apply to classes in which a student has been “administratively withdrawn.”

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University College Probation and Dismissal Policies

*First-Year Undergraduate (FYU) Students

Academic Probation

1. Students will be placed on academic probation at the end of their first semester of attendance if their IU GPA is between 1.0 and 1.99. Students will be informed of their probationary status by letter.
2. Students on first-time academic probation will be required for the next semester of enrollment to participate in an approved intensive intervention provided by University College. 
3. Students on academic probation must register before the end of the first full week of classes. No full-term courses or first-eight-week courses can be added after the first full week of classes.
4. Students may be continued on probation when their next semester GPA is 2.0 or above, but their cumulative IU GPA is between 1.0 and 1.99.
5. Students will be removed from probationary status once their cumulative IU GPA is 2.0 or above.

Academic Dismissal

1. Beginning students who attempted 12 or more credit hours (including Ws) must obtain at least a 1.0 GPA at the end of their first semester or they will be dismissed.
2. Students who withdrew from all courses are exempt.
3. Students dismissed for the first time must sit out for a minimum of one regular (fall or spring) semester and petition by the established deadlines to be reinstated. Reinstatement is not automatic. 
4. Students dismissed two or more times must remain out of school for two regular (fall and spring) semesters and petition by the established deadlines to be eligible for reinstatement.   

* Defined by the IUPUI Admissions Center as high school graduates (or students who have completed the GED or equivalent credential) with less than 12 hours of attempted college credit at the time of enrollment at IUPUI.

All Other Students

Academic Probation

1. All other students whose cumulative IU GPA falls below 2.0 will be placed on academic probation. Students will be informed of their probationary status by letter.
2. Students on first-time academic probation will be required for the next semester of enrollment to participate in an approved intensive intervention provided by University College. 
3. Students on academic probation must register before the end of the first full week of classes. No full-term courses or first-eight-week courses can be added after the first full week of classes.
4. Students may be continued on probation when their semester GPA is 2.0 or above, but their cumulative IU GPA is below 2.0.
5. Students will be removed from probationary status once their cumulative IU GPA is 2.0 or above.

Academic Dismissal

1. All other students on probation who have completed a minimum of 12 IU GPA hours are subject to dismissal if they fail to attain a GPA of at least 2.0 in any two consecutive semesters (fall and spring) and their cumulative IU GPA is below 2.0.
2. Students who are dismissed for the first time must sit out for a minimum of one regular (fall or spring) semester and petition by the established deadlines to be eligible for reinstatement. Reinstatement is not automatic. 
3. Students dismissed two or more times must remain out of school for two regular (fall and spring) semesters and petition by the established deadlines to be eligible for reinstatement.

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Reinstatement

1. Reinstatement will be the decision of the school to which students are petitioning.
2. Students who are reinstated will be classified as probationary students until their cumulative GPA is 2.0 or above. During the first regularly enrolled semester on probation, the student must achieve a semester GPA of at least a 2.3. In each subsequent semester on probation, the student must achieve a semester GPA of 2.0. Failure to meet the semester GPA requirement will result in dismissal.
3. Students who are reinstated must register before the first day of class of the term for which they are reinstated. If a student does not register, a service indicator blocking registration will be placed on the student’s record on the first day of class. In addition, a note will be placed in the student's file indicating that the student failed to meet the registration deadline.

Please Note

In order to ensure equity between inter-campus transfer students and transfer students from outside the IU system, only IUPUI grades will be considered in determining probation and dismissal.

The School of Liberal Arts, School of Science, and University College, in agreement with this common policy, will honor academic probation and dismissal status from other units.

Students may also be academically dismissed or released from a particular program if they do not make consistent and appropriate academic progress relevant to their fields of study. This is left to the discretion of the appropriate officer in the school.

University College policy concerning academic dismissal is that students who are dismissed for the first time from IUPUI, IUB, PU, IU regional campuses, or other IUPUI schools, must sit out for a minimum of one regular (fall or spring) semester and petition by the established deadlines to be reinstated.

Reinstatement Petition Application Deadlines**

**University College does not accept petitions for summer sessions.

August 1 – October 1 for spring semester
April 1 – June 1 for fall semester

ATTENTION: Students who have been out of IUPUI for two or more semesters must also complete the Returning Student Application through the IUPUI Admissions website: www.returnto.iupui.edu

Students who have been out of IUPUI for 5 years or longer, please contact:

University College 56 Credit Hour Policy

Each semester a number of students in University College reach 56 credit hours and are unable to transfer to their degree school.  In an effort to provide more direction and better assistance for these students, those who are making progress toward obtaining their degree will be allowed to continue in University College until they are eligible to transfer to their chosen school or be encouraged to transfer to General Studies to complete a degree if that is more appropriate for their situation.

The guidelines for continuing at University College are as follows:

• Continuing Students:  defined as students who have been in University College for more than one year prior to reaching 56 credit hours. 

• Transfer and Intercampus Transfer Students:  defined as students who are admitted to University College with 56 or more credit hours, or who have been in University College less than one year when they reach 56 credit hours.  

• Returning or Stop Out Students:  defined as students who are returning after an absence of one or more semesters. 

Intercampus Transfer

Students often enroll at more than one IU campus during their undergraduate careers.  Visit http://www.iupui.edu/~moveiu/   for more information.

University College Academic Appeals Process

When a student wishes to appeal a decision made by UCOL faculty, administrators or staff regarding academic misconduct, requirements, or policies, the student should first attempt to resolve the issue by discussing his or her concerns with the member of the university involved in the dispute. If the matter is not resolved to the complainant’s satisfaction by contacting the person(s) involved, the University College formal appeals process should be invoked.

This appeals process does not generally apply in cases of grade change appeals based on quality of work for which the final decision rests with the faculty member and/or course coordinator. It can only be used for grade appeals when there is a procedural or policy issue involved.

All appeals are subject to relevant campus policies and procedures as well as the University College appeals process outlined below. Thus, the appeals process for academic misconduct outlined in the Code of Student Rights and Responsibilities will be followed in all University College academic appeals. The items below clarify implementation of the stated University process within University College.

1. The student meets with the Assistant Dean/Director of Advising of University College to discuss options for resolution of the problem.
2. If the problem is not resolved in the meeting with the Assistant Dean/Director of Advising of University College, student may submit a letter to the Associate Dean of Academic Affairs within 7 calendar days of the meeting with the Assistant Dean/Director of Advising (excluding University recognized holidays and breaks) requesting that the matter be handled by the Appeals Board.
3. The appeal is considered by the University College Appeals Board formed by the Associate Dean of Academic Affairs. This committee is comprised of three members of the University College Curriculum Committee, Associate Dean for Academic Affairs and two student representatives from the University College Student Council. The Associate Dean for Academic Affairs will appoint a faculty member to serve as the presiding officer and to convene the Appeals Board. Procedures for convening and holding the Appeals Board hearing will follow the process for academic misconduct as stated in the Code of Student Rights and Responsibilities.
4. The Appeals Board is the final decision-making body for all University College academic appeals unless a documentable procedural error occurred during the Appeals Board process in which case a final appeal may be made to the Executive Vice Chancellor. In such a case, the procedures outlined in the Code of Student Rights and Responsibilities will be followed.